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Event Sample Timeline, Fact Sheets and Review

 2-3 Weeks Prior

  • Mail press releases, fact sheets and advisories
  • Go over physical layout and follow-up with staff, a/v company and caterer
  • Remind staff/employees about event
  • Complete checklist review

1 Week Prior

  • Complete event walk through with all appropriate personnel, including location staff
  • Check all materials
  • Complete tour training
  • Send employee reminder
  • Follow-up on press release with calls to media
  • Follow-up on photo opportunities with calls to media
  • Set TV/radio appearances
  • Complete RSVP and give attendance numbers to caterer
  • Review checklist

Day of Event

  • Put out fires!

1 Week Following Event

  • Write thank you notes
  • Hold thank you party
  • Complete satisfaction surveys
  • Meet for review and ideas for next year

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