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Sample Open House Event Plan, School

Date October 1, 20XX
Location School Gym, 123 Anystreet, Anytown, USA
Time 4pm - 7pm
Objective Inform and promote the school to 500 prospective employers and students with public tours of school on October 1, 20XX
Event team Team members identified
Budget Complete Jan. 1, 20XX
Caterer Secured Jan. 1, 20XX
Invitation lists: Complete Jan. 1, 20XX
Begin acquiring invitation lists: Invite students, friends and family, media, business community, prospective student data base, key student leaders from area colleges and universities
Theme Complete June 1, 20XX
Menu Complete June 1, 20XX
Local caterer will provide coffee, tea, water, light hors d'oeuvres and cookies. Caterers will provide tables, linen, center pieces.
Agenda: Complete July 1, 20XX.
Staffing Spokespersons identified. Complete staff needs and duties identified by July 1, 20XX.
Sound Complete July 1, 20XX
Local audiovisual company will handle the public address system, podium and background music and will also provide a sound engineer for the event. Order a media box (splitter) for direct feed from public address system to video or audio equipment
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