Open House Sample Event Plan
Complete one year prior to event:
| Date: | October 1, 20XX |
|---|---|
| Location: | School Gym, 123 Anystreet, Anytown, USA |
| Time: | 4pm - 7pm |
| Objective: | Inform and promote the school to 500 prospective employers and students with public tours of school on October 1, 20XX |
| Event team: | Team members identified |
| Budget: | Complete Jan. 1, 20XX |
|---|---|
| Caterer: | Secured Jan. 1, 20XX |
| Invitation lists: | Complete Jan. 1, 20XX |
| Begin acquiring invitation lists: Invite students, friends and family, media, business community, prospective student data base, key student leaders from area colleges and universities | |
| Theme: | Complete June 1, 20XX |
|---|---|
| Menu: | Complete June 1, 20XX |
| Local caterer will provide coffee, tea, water, light hors d'oeuvres and cookies. Caterers will provide tables, linen, center pieces. | |
| Agenda: | Complete July 1, 20XX. |
| Staffing: | Spokespersons identified. Complete staff needs and duties identified by July 1, 20XX. |
| Sound: | Complete July 1, 20XX |
| Local audiovisual company will handle the public address system, podium and background music and will also provide a sound engineer for the event. Order a media box (splitter) for direct feed from public address system to video or audio equipment. | |
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